Libraries

Collaboration room policies and procedures

 

Room guidelines

  • Talking is permitted in the rooms, but please be mindful of your neighbors who are also studying nearby.
  • Users are not allowed to cover the windows of the collaboration rooms.
  • Do not leave items unattended in the collaboration rooms. If you discover belongings in the room, please notify an employee at the welcome desk on the first floor or at the library help desk on the second floor. The employee will remove the items and take them to the lost and found at the second-floor help desk.
  • Inappropriate conduct, such as excessive noise and sleeping, is not permitted. Students are required to abide by Kansas State University’s Student Code of Conduct. The Libraries reserve the right to remove users from rooms, limit future room use and report inappropriate conduct to the appropriate university authorities.
  • Report damage to room furniture or equipment to an employee at the library help desk on the second floor or the welcome desk on the first floor immediately. Unreported damage will be treated as an act of vandalism and reported to university police.
  • Furniture may not be moved into or out of collaboration rooms.

Reservations

  • K-State students, faculty and staff can use the online reservation system to reserve a collaboration room up to four months in advance. Each person is limited to four hours of reservations per day.
  • The first 35 characters of the subject line of the reservation will show up on the room’s booking display. This is the only information that will show up on the display. Neither the name nor the eID of the person making the reservation will appear.
  • Reservations are to be made only for specific uses. Reserving a room “just in case” or blocking out a room with back-to-back bookings by different members of a group prevents fair access by all patrons. The Libraries reserves the right to limit future collaboration room use if the system is abused.
  • Instructions for making an advance reservation, calendars showing bookings for each room and descriptions of each room are available on the Libraries collaboration room webpage.